Last updated: 24-08-2026
Cosmic Woman, located at Liewegje 16-D, 2033 AC Haarlem, the Netherlands, is responsible for the processing of personal data as described in this Privacy Policy.
Cosmic Woman is registered with the Dutch Chamber of Commerce (Kamer van Koophandel) under registration number 65305795 and has VAT number NL002137945B70.
If you have any questions about this Privacy Policy or about how we handle your personal data, please contact us at mail@cosmicwoman.nl.
1. What Personal Data Do We Collect?
When you use the Cosmic Woman website, place an order, subscribe to our newsletter, or book a session, meditation, or circle, we may process personal data.
Depending on how you interact with us, this may include:
- first and last name;
- email address;
- billing and shipping address;
- telephone number, if you provide it;
- information about your order;
- information necessary to organise a session or event;
- payment and transaction information;
- communications you have with us;
- information you voluntarily provide through a contact form or by email;
- technical information about your use of our website, such as your IP address, browser and device information;
- cookie and similar data, depending on your cookie settings.
We do not collect or process more personal data than is necessary for the purpose for which it is collected.
2. How Do We Use Your Personal Data?
We use personal data for the following purposes.
Processing Orders
When you purchase a product or service from Cosmic Woman, we use your information to process your order, handle payment, provide the product or service, and communicate with you about your purchase.
This includes, among other things:
- physical books;
- e-books;
- meditations and prayers;
- 1:1 sessions;
- The Mother Heart Circles;
- other products or services offered through the website.
Shipping Physical Orders
When you purchase a physical book, we use your name and shipping details to deliver your order to you.
Providing Digital Products
When you purchase an e-book, meditation or prayer, we use your email address and other necessary information to provide you with access to the digital product or download.
Organising Sessions and Events
When you book a 1:1 session or a Mother Heart Circle, we use the information necessary to register your participation, process your payment, and provide you with practical information relating to your booking.
Newsletter
When you voluntarily subscribe to the Cosmic Woman newsletter, we use your email address to send you the newsletter and other communications you have subscribed to receive.
You will not automatically be subscribed to our newsletter simply because you have placed an order.
You can unsubscribe at any time by using the unsubscribe link included in every newsletter.
We use Mailchimp to send our newsletter.
Contact
When you contact us by email, through a contact form, or by another means of communication, we use the information you provide to respond to your question or request.
Improving and Securing Our Website
We may use technical information to ensure that our website functions properly, to keep it secure, and to improve it where necessary.
The analytics, cookies and tracking technologies used for these purposes are described in our Cookie Policy.
3. What Is the Legal Basis for Processing Your Personal Data?
We only process personal data when there is a lawful basis for doing so.
Depending on the situation, this may include:
- performance of a contract, for example when you purchase a book, e-book, meditation, session or ticket;
- legal obligation, for example for our accounting and tax obligations;
- consent, for example when you subscribe to our newsletter or when consent is required for certain cookies;
- legitimate interests, for example to keep our website secure and functioning properly, where permitted by law.
Where we rely on your consent, you may withdraw that consent at any time.
4. Who Do We Share Your Data With?
We do not sell your personal data to third parties.
In order to operate our website, online shop and services, we may share personal data with service providers who perform certain services on our behalf.
These may include:
- WooCommerce / WordPress for our online shop;
- Mollie for payment processing;
- PayPal for payment processing;
- Mailchimp for our newsletter;
- our hosting provider;
- shipping and delivery services;
- technical service providers involved in maintaining and operating our website.
We only share the information that is necessary for the relevant service.
5. International Data Transfers
Because we use international service providers, personal data may potentially be processed outside the European Economic Area (EEA).
Where personal data is processed outside the EEA, we ensure that this is done in accordance with applicable privacy legislation and that appropriate safeguards are used where required.
6. How Long Do We Keep Your Data?
We do not retain personal data for longer than necessary for the purpose for which it was collected, unless we are legally required to retain it for a longer period.
Information that forms part of our business records is retained for the applicable statutory retention period.
Information required to fulfil an order is retained for as long as necessary to perform the agreement and comply with any applicable legal obligations.
Newsletter data is retained until you unsubscribe, unless we have another lawful basis for retaining it for a longer period.
7. Your Privacy Rights
Under the General Data Protection Regulation (GDPR), you have various rights regarding your personal data.
You may, where applicable:
- ask which personal data we process about you;
- request that your personal data be corrected;
- request that your personal data be deleted where legally permitted;
- object to certain processing activities;
- request restriction of the processing of your personal data;
- request to receive your personal data in a portable format where the right to data portability applies;
- withdraw consent that you have previously given.
If you would like to exercise any of these rights, please contact us at:
We may ask you to provide sufficient information to verify your identity. We do this to help prevent personal data from being disclosed to the wrong person.
8. How Do We Protect Your Data?
We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access and other forms of unlawful processing.
However, no method of transmission over the internet or method of electronic storage is completely secure. Therefore, we cannot guarantee the absolute security of your personal data.
9. Cookies and Similar Technologies
Our website may use cookies and similar technologies.
Cookies may be necessary for the proper functioning of the website and online shop. In addition, cookies may be used for purposes such as statistics, analytics or other functions.
Which cookies are actually used and for what purposes depends on the technical configuration of our website.
10. Children
Our website and services are not specifically directed at children.
We do not knowingly collect personal data from children without an appropriate legal basis for doing so.
If you are a parent or legal guardian and believe that we have received personal data from a child without the required consent, please contact us at mail@cosmicwoman.nl.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time, for example when our services, website or applicable legislation changes.
The most recent version of this Privacy Policy will always be available on this page.
The date at the top of this Privacy Policy indicates when it was last updated.
12. Contact
Cosmic Woman
Liewegje 16-D
2033 AC Haarlem
The Netherlands
Chamber of Commerce (KvK): 65305795
VAT number: NL002137945B70
Email: mail@cosmicwoman.nl
If you have any questions about this Privacy Policy or about your personal data, please feel free to contact us using the email address above.